Department-wise OPD, IPD and bed records, student and intern case records, and inspection-ready OPD and IPD reports — one system for the hospital your college is judged by.
A private Ayurveda clinic keeps records to treat patients and run the business. The teaching hospital of an Ayush college keeps records for three readers at once: the doctors treating the patient, the students learning from that patient, and the regulator checking whether the college has enough clinical material to teach. When NCISM assessors visit, the hospital's OPD attendance, IPD admissions and bed occupancy are evidence, not just statistics. If those figures live in a dozen department registers that someone has to total by hand, the college is only as ready as the person doing the totalling.
That is why clinic software stretched to fit a college usually falls short. It assumes one doctor's queue, not nine departments sharing one registration counter. It has no idea that a case history might be written by a third-year student and signed off by a professor. And it cannot tell you the average daily OPD of the Shalakya department for last academic year without an export and a spreadsheet.
Patients register once at the central counter and get a single registration number. From there they are sent to Kayachikitsa, Panchakarma, Shalya Tantra, Shalakya Tantra, Prasuti Tantra and Stri Roga, Kaumarabhritya, Swasthavritta or any other department the hospital runs. Each department works its own queue, and when a patient is referred across departments, the earlier notes go with them. At the end of the day, the hospital has OPD attendance by department, new and old patients, and gender and age splits without anyone counting.
Admission, ward and bed allocation, daily progress notes, Panchakarma procedures done on the ward, and discharge are recorded against the same patient file used in OPD. Because admissions and discharges are timestamped, bed-days and bed occupancy are calculated from the actual stays, by department and by ward, instead of being reconstructed from a bed census register at month end.
Clinical postings only teach when students actually take cases. Students and interns can record case history, examination and Ayurvedic assessment under their own login while posted in a department, and the faculty member reviews and corrects it. Every entry shows who wrote it and who supervised it. The patient file stays accurate, and the department has a record of the clinical work its students have done.
The Panchakarma department of a college hospital treats both OPD and IPD patients, often with students assisting. Doctors prescribe the course once, the system generates the day-wise schedule, assigns therapists and rooms, and tracks each session, so the procedure count for the department is accurate. See Panchakarma management software for how scheduling works.
Medicines dispensed from the hospital pharmacy are linked to the prescription written in OPD or on the ward, with batch and expiry tracking and stock alerts. Colleges that run their own pharmacy unit or herbal garden still need the dispensing side to tie back to patients. More on the Ayurveda pharmacy software page.
The reports a college needs most are the ones assessors ask for: daily, monthly and yearly OPD attendance by department, IPD admissions and discharges, bed-days and bed occupancy by department, and Panchakarma procedure counts. Principals and medical superintendents can see the same figures on a dashboard through the year, so a shortfall in one department shows up in month three, not in the week before an inspection. Our guide to NCISM teaching hospital records explains which records to keep and how the figures are calculated.
A college hospital has more kinds of users than any clinic: principal and medical superintendent, heads of department, faculty, resident doctors, interns, students, nurses, therapists, pharmacists and the registration counter. Role-based access means each sees only what their work needs, and every entry in a patient file is traceable to the person who made it.
A patient with chronic knee pain arrives at 9:30 and is registered at the central counter. The token sends them to Kayachikitsa OPD, where an intern takes the history and the consultant confirms the diagnosis of Sandhigata Vata. The consultant advises Janu Basti and refers the patient to the Panchakarma department, where the course is scheduled for seven days. Two days later the patient is admitted for a fuller course; the ward, bed and admission time are recorded, and daily progress notes are written on rounds. On discharge, the summary is printed from the same file.
At no point did anyone write the same patient into a second register. Yet by the end of that week, the hospital's OPD count, Kayachikitsa and Panchakarma attendance, the IPD admission, the bed-days and the intern's case record are all already counted.
Government and private Ayurveda colleges running a BAMS teaching hospital, postgraduate institutes with specialty departments, and Ayush research institutions with an attached hospital. The same platform also runs standalone Ayurveda clinics and hospitals, so a college that also runs an outreach clinic or a separate Panchakarma centre can keep everything in one place.
No two college hospitals are organised the same way: department lists, ward layout, the registration counter, the way students are posted. We start by walking through how your hospital runs today, then set up departments, wards, beds and user roles to match. Most colleges begin with central registration and OPD, and move IPD, Panchakarma and pharmacy onto the system department by department. Pricing for the Centre plan is on the pricing page.
Ayush college software runs the teaching hospital attached to an Ayurveda college: central patient registration, department-wise OPD, IPD with ward and bed records, Panchakarma, pharmacy, student and intern case records, and the OPD, IPD and bed occupancy reports a college needs for NCISM inspection. Unlike clinic software, it treats every department as its own unit while keeping one record per patient.
Yes. Because every registration, visit, admission and discharge is recorded as it happens, Ayumanager PRO gives department-wise OPD attendance, IPD admissions, bed-days and bed occupancy for any day, month or academic year. You do not have to total paper registers before an inspection.
Yes. Students and interns posted in a department can record case history and examination under their own login, and the faculty member or consultant reviews it. Each record shows who wrote it and who supervised it, so the hospital gets a clean patient file and the department gets a record of clinical work done by students.
The patient is registered once at the central registration counter and gets one registration number for life. Reception then sends the patient to Kayachikitsa, Panchakarma, Shalya, Shalakya, Prasuti Tantra and Stri Roga, Kaumarabhritya or any other department. Each department sees its own queue, and the patient's history follows them if they are referred to another department.
The Centre plan. It includes unlimited users (so every faculty member, intern and staff member can have a login), IPD, NABH reports and onboarding support. Pricing starts from ₹4,999 per month billed annually plus a setup fee, and is quoted based on the size of the hospital.
Yes. Most colleges start with central registration and OPD, then move IPD, Panchakarma and pharmacy onto the system department by department. Existing patient registration numbers can be carried over so returning patients keep the number printed on their old case papers.
Tell us your departments, bed strength and student intake — we'll show you department-wise OPD, IPD and inspection reports configured for your college.
